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  1. #1
    Join Date
    Jun 2018
    Posts
    21

    Default Keeping records of your build?

    Evening guys and gals,

    So I'm curious as to how you keep track of all the non stock parts of your build. I got a binder and laminate sheets and I've been tracking everything I can. Ive taken educated guesses on years of cars that I've raided at the pick and pulls, but I can't be 100% sure. Do you take pictures of the vins and look them up. I know my seats are an option out of a focus(2013?). Do you save all of your purchase invoices?

    Any cool ideas that we can share would be awesome. Excel, binders, white boards in the garage, whatever we have going on would be awesome.

  2. #2
    Join Date
    Oct 2014
    Location
    DFW, Texas
    Posts
    238
    Country Flag: United States

    Default

    I have a spreadsheet of what I bought, part number, cost and vendor. It’s been quite helpful for myself as well as helping others.
    1972 Plymouth 'Cuda - Not LS-swapped, 5.7L Hemi [MS3 Gold Box], T56 Magnum 6-speed1976 Dodge D100 - Warlock
    2016 BMW X1
    2016 Subaru WRX


  3. #3
    Join Date
    Jun 2018
    Posts
    21

    Default

    Quote Originally Posted by GoodysGotaCuda View Post
    I have a spreadsheet of what I bought, part number, cost and vendor. It’s been quite helpful for myself as well as helping others.
    Ive been thinking about a spreadsheet. What happens if I sell the truck or better yet pass it on to my daughter, it would screw over the next ower if it were as is because nothing is stock anymore. Hell its not even all ford.

  4. #4
    Join Date
    Aug 2018
    Location
    Morristown, TN
    Posts
    1
    Country Flag: United States

    Default

    All bagged parts removed got a bag number, put on a spreadsheet to look for later, all new parts get a box number also on spreadsheet, also all got a location at my house. spreadsheet of every part i will need, cost, who to purchase from, all receipts got holes punched and in notebooks. probably took 1500 pictures as the teardown occured. pictures everyday of any work i did. now everything on a memory stick to use on a laptop (with big monitor) next to my car as i am putting back together. probably now about 2500 pictures. all costs on spreadsheet, i can tell you every cent spent (and it now scares the crap out of me!)
    realize i am an Engineer who takes nothing for grant-it and i assumes nothing. maybe even obsessive a bit.
    Now all of this info is paying off in the ease of finding parts and not duplicate ordering. now almost 7 years in this restoration.
    Just my way to do it. not for all
    PT in Tennessee
    1968 Roadrunner Restomod

  5. #5
    Join Date
    Oct 2017
    Posts
    59

    Default

    I use this spreadsheet.... http://www.v8speedshop.com/index.php...anner-download
    I also keep a printed copy in a separate binder for each car along with receipts etc. I write notes of significance like used, what it came from, modifications to it.

  6. #6
    Join Date
    May 2013
    Location
    San Diego, CA
    Posts
    182
    Country Flag: United States

    Default

    I use a spreadsheet to keep track of parts, numbers, where purchased and how much each costs. Also I track labor costs and budget in a spreadsheet (that one is getting scary). All reciepts are in hard file folders to be scanned at the end of the build. Photos are saved and organized on my computer. I also keep a word document with all of the car design ideas organized in sections, interior, exterior, engine, etc, so as new ideas, paint colors, come up, I can keep track of them.

  7. #7
    Join Date
    Jan 2016
    Location
    Forney, TX
    Posts
    41
    Country Flag: United States

    Default

    I use cloud-based spreadsheets aka google sheets. I wrote up how I track things here: https://whatdoesphilknow.wordpress.c...eadsheet-game/

    Caution, I go way overkill on this stuff.
    88 Ford Mustang - The Grey Ghost
    11 Subaru Outback
    18 GMC Canyon Diesel

  8. #8
    Join Date
    Aug 2010
    Location
    Seattle area
    Posts
    267

    Default

    I kept the receipts for my build .But I didn`t add them up .Its just scary.

  9. #9
    Join Date
    Feb 2017
    Posts
    80

    Default

    I have a receipt for everything going back to 1975 for my car. Luckily Dad was rather insane when it came to the car. Every oil change, aftermarket receipt is in a binder. Let alone every piece of paper relevant to my chapter of the cars build.

    Stored in a filing cabinet in the office.

  10. #10
    Join Date
    Aug 2007
    Posts
    99

    Default

    I keep all the receipts mainly so if a life time guaranty part fails like an alternator or power steering pump I can take it back to the place I bought it and replace it for free. I don't add up all the parts costs. I figure if it comes time to sell the car I will only get what the market will bear not what I have in it. Also if I sell the car I give all the receipts to the buyer for their reference.

  11. #11
    Join Date
    Sep 2007
    Location
    Upstate, SC
    Posts
    11
    Country Flag: United States

    Default project tracker

    I have a filing cabinet in my garage full of receipts, but its a mess. Mostly I just keep track of big ticket items. But then I started a blog to track the build, and I try to list part #s to go with a photo or description of the part. I have referred back to it several times when I need to reference something.
    http://jeff351.blogspot.com
    Some of the best therapy is looking back at Page 1 of your own build thread and then clicking through the pages watching the project evolve over time.

  12. #12
    Join Date
    Feb 2011
    Location
    dallas, tx
    Posts
    1,446
    Country Flag: United States

    Default

    I have a binder for all my instructions with notes and i have another binder for all of my invoices. I dont add the invoices up but every once in awhile i will review some instructions.

  13. #13
    Join Date
    Mar 2014
    Location
    Yuma, AZ
    Posts
    491
    Country Flag: United States

    Default

    I have an Excel Spreadsheet I use to keep track of the build. I don't put every little thing in it because I forget sometimes, but the big ticket items are there.
    Nelson
    1969 Chevelle "Cone Smasher" Family Project
    https://www.pro-touring.com/threads/...uot?highlight=

    1984 "Rustang" GT, 5.0, 5 Speed Project
    https://www.pro-touring.com/threads/...T-(Slow-Build)

  14. #14
    Join Date
    Jun 2013
    Location
    San Diego
    Posts
    249
    Country Flag: United States

    Default

    I don't add up the costs.

    I do keep a record of the parts I use. I've been trying to use a lot of factory parts (from other vehicles) on my build. I did an LS swap with a DIY hydroboost. I swapped the PS pump, booster, MC, and lines from a variety of other vehicles, so it helps identify what's installed.
    Brian

    1972 C10 - 454/TH400 - Short bed conversion - https://www.pro-touring.com/threads/...1972-C10-SoCal
    1970 Nova - LS Swap - https://www.pro-touring.com/threads/...Cal?highlight=



  15. #15
    Join Date
    Dec 2005
    Location
    San Leandro, CA
    Posts
    821
    Country Flag: United States

    Default

    As a guy who took a 10 year break from the car and is now trying to come back and pick up where I left off, I wish I had made a spreadsheet of what was on the car. I've forgotten so many things I never imagined not remembering. I've started a spreadsheet now to track everything I know about the car, especially the one off stuff.

    Steve
    '68 Camaro - SBC, TKO600, 3.73 Moser 12-bolt, Speedtech, AFX, Hotchkis, Forgeline, Ron Davis and C5 brakes with Kore3 backing plates.
    Check it Out Here




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